When you happen to find yourself responding to messages with the same type of email, it’s time to consider canned responses in Gmail to send a set message automatically to specific emails.
Setting Up Canned Responses for Auto Replies
- You can turn on canned responses by clicking the gear icon (Gmail Settings) to the right of the page and enabling Canned Responses in the “Advanced” Tab
- Be sure to save your changes
- You will then want to compose an email template.
- You can simply click “Compose” like you are creating a typical email.
- Click the “more options” button, which are the 3 vertical dots next to the trash bin.
- Choose “Canned Responses” then click “Save draft as new template”
- Type the name of the Canned Response, which you will refer to later to select a template for filtered messages you want to reply to
- Click “Save” to save the template
- Go up to the search bar and click the small triangle to the right to activate the drop down
Menu
- Define your criteria to help set up the filter (for more info on filters and labels, click here)
- Click “Create Filter”
- You will want to apply your canned response auto reply to these filtered emails.
- Check the box next to “send canned response”
- Open the drop down menu next to “Send Canned Responses” and choose the one you want to send out
- Click “Create Filter”
- This filter will be stored in the Filtered and Blocked Address tab in your Gmail Settings.
